Project Management for Non-Project Managers - Determining the work that needs to be done

Schedule Wednesday, March 13, 2024 || 10:00 AM PST | 01:00 PM EST
Duration 90 Mins
Level Basic & Intermediate
Webinar ID IQW24C0327

  • What is the work breakdown structure and why is it important?
  • What is a task, a sub-task, and a work package?
  • How is the WBS developed?
  • How is the WBS displayed?
  • The relationship between the WBS and the network diagram
  • Assigning duration estimates to your work packages.

Overview of the webinar

This webinar will walk the participant through the entire process of decomposing a project’s tasks into workable schedulable elements called work packages.

Decomposing a task is not a trivial or an intuitive process.  It is something that must be explained and practiced to get it right.  When developing a WBS:

  • Get your team together to identify the deliverables and sub-deliverables of the project. This would include the project managers and the subject matter experts
  • Gather the necessary documents such as the project charter, project scope statement, and project scope management plan
  • Identify the key deliverables of the project. Key deliverables are essential to the completion of the project and they will be carried out by independent teams
  • With the help of subject matter experts, break the key deliverables into smaller parts – identify the work that is necessary to complete each deliverable
  • Create a WBS dictionary which is a document that includes the definition and the scope of the different elements in your work breakdown structure
  • Once the WBS is complete, it is shared with the team. A creative work breakdown structure can be quickly shared with the rest of the team – once shared, collaboration can be commenced in real-time

Who should attend?

Any member of a cross functional project team that has the potential opportunity to lead that project.

  • Engineers
  • Marketing Associates
  • Product Managers 
  • Program Managers
  • Contract Managers
  • Project Managers
  • Research & Development Associates, Managers, and Directors
  • Design Engineers
  • Manufacturing Managers

Why should you attend?

The work breakdown structure is the most important aspect of the project management process.  If you get the work breakdown structure wrong, you get the rest of your project planning wrong – wrong enough to jeopardize the success of your project.  Building the WBS is also important because:

  • The Work Breakdown Structure (WBSs) helps organize the activities required to meet the objectives of the project. 
  • It breaks project into work packages that can be organized, assigned, measured and tracked.
  • It ensures all project tasks are accounted for.

The WBS is the basis for assigning resources, determining roles and responsibilities.  It is also the basis for communicating detailed information on project status and is the basis for monitoring and control.

This webinar is one in a series of webinars that detail all of the critical aspects of project management.  This webinar will discuss how a project manager ensures that all aspects of project work have been properly identified.

One of the major concerns when a new project is started, is remembering to plan for all important pieces of work. Another concern is accurately estimating required time and resources. This is accomplished by developing the Work Breakdown Structure.  

The WBS is a breakdown of the work to be executed by the project team. The WBS development process subdivides the project work into smaller, more manageable pieces of work, with each descending level of the WBS representing an increasingly detailed definition of the project work. The planned work contained within the lowest level WBS components, which are called work packages, can be scheduled, cost estimated, monitored, and controlled.

Faculty - Mr.Charles H. Paul

Charles H. Paul is the President of C. H. Paul Consulting, Inc. – a regulatory, training, and technical documentation consulting firm. Charles is a management consultant, instructional designer and regulatory consultant and has led C. H. Paul Consulting, Inc. since its inception over 25 years ago. He regularly consults with Fortune 500 pharmaceutical, medical device, and biotechnology firms assisting them in achieving human resource, regulatory, and operational excellence. He is a regular presenter of webinars and on-site seminars in a variety of related subjects from documentation development to establishing compliant preventive maintenance systems.

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